Terms of Service

Last Updated: 04-FEB-2025

1. Definitions

"NotAcad", "we", "us", or "our" refers to the provider of the NotAcad service.
"Client", "you", or "your" refers to any school, institution, or individual that subscribes to and uses the Service.
"Service" refers to the NotAcad school management system, including all related functionalities, features, and updates provided on a monthly subscription basis.
"Subscription" means the recurring monthly service provided to the Client, including any usage-based pricing tiers as detailed below.

2. Acceptance of Terms

By accessing or using the Service, you confirm that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. Your continued use of the Service constitutes your acceptance of any changes to these Terms.

3. Description of the Service

NotAcad is a cloud-based school management platform designed to handle roles, automatic timetabling, teacher availability, data imports, and other functionalities. The Service is provided on a monthly subscription basis.

4. Pricing and Payment

4.1 Subscription Fees

The Service is offered on a monthly subscription basis.

  • For every increment of 500 students, the monthly fee increases by UGX 50,000.
  • For example:
    • 1–500 students: UGX 50,000 per month
    • 501–1,000 students: UGX 100,000 per month
    • 1,001–1,500 students: UGX 150,000 per month
    • And so on.
  • The applicable fee will be determined based on the number of students registered by the Client at the time of billing.

4.2 Payment Terms

  • Billing Cycle: The Service is billed monthly, and your payment method will be charged on the same day each month.
  • Auto-Renewal: Your subscription will automatically renew each month unless you cancel the Service before the renewal date.
  • Non-Refundable Payments: All subscription fees are non-refundable. If your payment fails, we may suspend access to the Service until payment is received.
  • Changes in Pricing: We reserve the right to modify our fees and billing methods. Any changes will be communicated to you in advance and will apply to the subsequent billing period.

5. Cancellation Policy

  • Cancellation by Client: You may cancel your subscription at any time via your account settings. Cancellation will take effect at the end of the current billing cycle.
  • Termination by Us: We reserve the right to suspend or terminate your access to the Service for non-payment, violation of these Terms, or any other reason we deem necessary. In the event of termination for any reason, you will not be entitled to a refund of any fees already paid.
  • No Long-Term Contracts: There are no binding multi-year contracts. The relationship is month-to-month based solely on the terms outlined herein.

6. Client Obligations

  • Accurate Information: You agree to provide accurate and up-to-date information regarding the number of students and any other data required for pricing and service functionality.
  • Compliance: You shall use the Service in compliance with all applicable laws, regulations, and these Terms.
  • Account Security: You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account.

7. Use of the Service

  • License: Subject to your compliance with these Terms, we grant you a non-exclusive, non-transferable, limited license to access and use the Service for your internal school management purposes.
  • Restrictions:
    • You agree not to reverse-engineer, decompile, or otherwise attempt to derive the source code of the Service.
    • You agree not to resell, distribute, or sublicense the Service without our express written permission.
    • You agree not to use the Service in any manner that could harm or impair its functionality.

8. Intellectual Property

All intellectual property rights in the Service and its content are owned by NotAcad. or its licensors. Nothing in these Terms grants you any rights to use our trademarks or other proprietary information.

9. Termination

  • Termination by Client: You may terminate your subscription at any time as provided in Section 5.
  • Termination by Us: We may terminate or suspend your account immediately if you breach these Terms or engage in any conduct that we determine to be harmful to the Service or its users.
  • Effects of Termination: Upon termination, your right to access the Service will immediately cease. Any outstanding fees accrued prior to termination remain due and payable.

10. Limitation of Liability

  • Disclaimer of Warranties: The Service is provided "as is" without any warranties, express or implied. We do not guarantee that the Service will be error-free or uninterrupted.
  • Limitation: In no event shall NotAcad be liable for any indirect, incidental, special, or consequential damages, or damages for loss of profits, revenue, or data, arising out of or in connection with your use of the Service, even if we have been advised of the possibility of such damages.

11. Indemnification

You agree to indemnify and hold harmless NotAcad, its affiliates, officers, agents, and employees from any claims, liabilities, damages, losses, or expenses (including reasonable attorneys' fees) arising out of or in any way connected with your access to or use of the Service, your violation of these Terms, or your infringement of any third-party rights.

12. Modifications to the Service and Terms

  • Service Modifications: We reserve the right to modify or discontinue, temporarily or permanently, the Service (or any part thereof) with or without notice.
  • Terms Changes: We may update these Terms from time to time. Any changes will be posted on our website, and your continued use of the Service after such changes constitutes your acceptance of the new Terms.

13. Governing Law and Dispute Resolution

  • Governing Law: These Terms shall be governed by and construed in accordance with the laws of The Republic of Uganda, without regard to its conflict of law provisions.
  • Dispute Resolution: Any disputes arising out of or related to these Terms or the Service shall be resolved through the courts of Law in the specified jurisdiction. You agree to submit to the jurisdiction of such courts or arbitration panels.

14. Privacy

Your use of the Service is also governed by our Privacy Policy, which explains how we collect, use, and protect your personal data. By using the Service, you consent to the collection and use of your information as outlined in the Privacy Policy.

15. Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and NotAcad regarding the use of the Service and supersede all prior or contemporaneous understandings or agreements, whether written or oral.

16. Contact Information

If you have any questions about these Terms, please contact us at:

NotAcad Support
Email: support@notacad.com
Address: Nansana Kabumbi, Wakiso Uganda

By using NotAcad, you acknowledge that you have read these Terms, understand them, and agree to be bound by them.